Copyright © 2018. All rights reserved.


Before submitting the abstract, please complete the Registration form in the Registration section!

Download abstract template. Save the abstract as "name.doc" file; "name" meaning the name of the main author.

The abstract will be submitted electronically to


For more questions and information, please refer to the following instructions and/or contact us by email (

Please prepare your final paper using one of the following paper templates:

Download - MS Word     Download - LaTex

All submissions should be written in English with a maximum paper length of 4 pages.

One author can register maximum 2 (two) papers.


Add the copyright notice to the bottom of the first page of your source document. If necessary, contact Izabella Szabo at for the appropriate copyright notice.

Proofread your source document thoroughly to confirm that it will require no revision.

Submitted papers MUST BE in Portable Document Format (PDF). NO OTHER FORMATS WILL BE ACCEPTED.
Please, read the PDF generation guidelines using IEEE eXpress regarding the IEEE Xplore compliance and generate the PDF file. Since the papers will be archived in the IEEE Xplore system, your file should be compliant with the IEEE Xplore system.

You should also submit the PDF eXpress compliance E-mail (received by the IEEE PDF eXpress server after your PDF passes the check) that verifies that your paper is compliant as a *.txt file.

A paper which does not comply will not be published in the Proceedings.

xpress pdf

IEEE PDF eXpress is an IEEE-sponsored online tool, freely available to assist conference organizers and authors in complying with the latest IEEE requirement for PDF files.

To access IEEE PDF eXpress service for RO-LCG 2018, go to express pdf
Conference ID: 43820X

IEEE PDF eXpress will:

  • convert a wide range of application formats to IEEE Xplore -compatible PDFs (conversion function),
  • check author-created PDFs and report whether or not they are IEEE Xplore-compatible (PDF check function), and
  • provide assistance to correct problems with PDFs.

Steps for submission:

  1. Create your manuscript(s).
  2. Proof-read and check layout of manuscript (do this before going to IEEE PDF eXpress).
  3. Create IEEE PDF eXpress account.
  4. Upload source file(s) for Conversion; and/or PDF(s) for Checking.
  5. Use IEEE PDF eXpress to attain IEEE Xplore -compatible PDF(s).
    The site contains extensive instructions.
  6. Submit final, IEEE Xplore-compatible PDF(s).
    The deadline for submitting camera-ready submission is October 8, 2018.

Detailed instructions for accessing and using the IEEE PDF eXpress site:

  1. Access the IEEE PDF eXpress site
  2. First-time users: Previous users, but using it the first time for a new conference: Returning users:
    a. Click "New Users - Click Here". a. Enter 43820x for the Conference ID, your email address, and enter the password you used for your old account. a. Enter 43820x for the Conference ID, email address and password.
    b. Enter 43820x for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted. b. When you click "Login", you'll receive an error saying you need to set up an account. Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account for access to this new conference.  
    c. Check that the contact information is still valid, and click "Submit". c. You will receive online and email confirmation of successful account setup.  
      d. You will receive online and email confirmation of successful account setup.  
  3. For each conference paper, click "Create New Title".
  4. Enter identifying text for the paper (title is recommended but not required)
  5. Click "Submit PDF for Checking" or "Submit Source Files for Conversion"
  6. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload
  7. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.

If the PDF submitted fails:

  1. Submit your source file for conversion by clicking "Try Again", and then "Submit Source Files for Conversion", or
  2. Read the PDF Check report, then click "The PDF Check Report" in the sidebar to get information on possible solutions, or
  3. "Request Technical Help" through your account.

If you are not satisfied with the IEEE PDF eXpress-converted PDF:

  1. Resubmit your source file with corrections ("Try Again" then "Submit Source Files for Conversion"), or
  2. Submit a PDF by clicking "Try Again" then "Submit PDF for Checking", or
  3. "Request a Manual Conversion" through your account.

If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF:

  1. Submit your IEEE Xplore-compatible PDF to the designated paper submission site given in your acceptance email from the Program Chair.

Acceptable File Types for Conversion

IEEE PDF eXpress converts the following application formats to PDF:

  • Microsoft Word
  • WordPerfect
  • Rich Text Format
  • Freelance
  • (La)TeX (A DVI and supported image files must be included in a compressed archive)
  • PageMaker (images should not be embedded, included with main file in a compressed archive)
  • FrameMaker
  • Word Pro
  • Quark (*.qxd and images files must be included in a compressed archive)
Last Update: 2018